Office Administrator

SUMMARY

The Office Administrator manages day to day office operations providing administrative support to OPTIS employees.

RESPONSIBILITIES

Travel planning:

  • Organizing, managing and implementing travels through the travel policy and budget (visas, flights…)
  • Editing travel authorization documents prior to business trips
  • Organizing internal events, seminars, logistical support to the guests
  • Verifying travel expenses

Office management:

  • Welcoming, orientation and information of office guests, managing incoming phone calls, clerical tasks
  • Organizing and preparing meetings Supervising & managing office facilities: quotes for needed works, supervising the execution of the contracts, overseeing that facilities respect at all time health and security obligations.
  • Ordering stationery, coordinating with other regular suppliers such as lunch, water, coffee consumables, printer and other facility staff suppliers. Raising PO requests and invoice tracking complying within budgetary guidelines
  • Preparation and tracking of expense reports, adhering to internal policies
  • Package shipping to customers, events or subsidiaries in accordance with custom regulations

MINIMUM QUALIFICATIONS

  • Administrative assistant degree
  • Good level in English (must be able to reply to customers on the phone)
  • 3-4 years of relevant experience in front desk operations and facilities

PREFERRED QUALIFICATIONS

  • Team spirit and sociable Ability to supervise and manage both direct and sub contract work with the suppliers and contractors. Good communication skills
  • Good organization skills
  • Knowledge of excel, word and outlook

CULTURE AND VALUES

Culture and values are incredibly important to ANSYS. They inform us of who we are, of how we act. Values aren't posters hanging on a wall or about trite or glib slogans. They aren't about rules and regulations. They can't just be handed down the organization. They are shared beliefs – guideposts that we all follow when we're facing a challenge or a decision. Our values tell us how we live our lives; how we approach our jobs. Our values are crucial for fostering a culture of winning for our company:

  • Customer focus
  • Results and Accountability
  • Innovation
  • Transparency and Integrity
  • Mastery
  • Inclusiveness
  • Sense of urgency
  • Collaboration and Teamwork

ANSYS does not accept unsolicited referrals for vacancies, and any unsolicited referral will become the property of ANSYS. Upon hire, no fee will be owed to the agency, person, or entity.